Thank you for inquiring about The Club at Eaglebrooke banquet facilities. The following information will familiarize our Members, guests, and party planners with club policies and procedures associated with private functions. The information in these guidelines is essential for the success of your function. Club rules prohibit outside food or beverage from being brought into The Club at Eaglebrooke for consumption other than specialty cakes.
Billing & Deposits:
A deposit in the amount of the room rental fee, along with the signed policies and damage waiver is due in order to guarantee space on a definite basis. For December parties a min imum deposit of $1000.00 is required. Deposits to guarantee the room space are non refundable. Any payments made before the event will be refunded at the Clubs discretion. Thirty days before the event a deposit payment of 50% based on the estimated amount is due. The remaining charges are due before or at the conclusion of the event. Payments may be made in the form of cash, check, or credit card for all events.
The Club at Eaglebrooke takes great pride in the products and services that are offered. All parties over 10 are required to select a set menu to ensure optimal service and quality of food preparation. Specific menus are due no later than 30 days before the event. All food & beverage consumed must be purchased from The Club at Eaglebrooke (with the exception of specialty cakes; a $1.00 per person service fee will apply on all cakes). Leftover food may not be removed from the Club property with the exception of the cakes brought in by the client. The Special Events Director and Chef may have more than one event in the Club on any day. Service timing is critical to their planning procedures to enable everyone to have the great service and quality food for which Eaglebrooke is known. Please consider your menu times very carefully, for accuracy is important to the quality of the menu items that our Chef so carefully prepares. Please keep in mind that the Club will not guarantee food served past a 15 minute delay in food service time, as this type of delay jeopardizes the quality of your meal. The attached menus are simply a guideline of our culinary abilities. Our Chef would be happy to design a specific menu to meet your needs and will price it accordingly. Dietary substitutes will be prepared upon request, last minute requests will be handled to the best of the Chef’s ability.
Sales Tax and Service Charge:
All food and beverage is subject to a 22% service charge and 7% sales tax. All non food charges are subject to 7% sales tax.
It is very important to give a final guarantee of guests no later than one week prior to the event. A guarantee within the window of 5 business days may be raised but not lowered. A guarantee raised more than 5% is subject to menu item availability and preparation time and may be substituted by the Chef. There is also a service charge of 20% menu cost for the increased number within the 72 hour window. It is imperative to the preparation of your menu that accurate counts and service times be given. Your guaranteed (final) guest count or the number of guests that actually attend the event, whichever is greater, is the amount that will be billed. In the event that no final
guarantee is received one week prior to the event, the last estimated count will be considered a final guarantee and charges will be incurred for that amount. Please remember that it is not the responsibility of the Club to contact you for the final count.
Our Special Events Director would be happy to recommend outside vendors from our preferred list, which may be required for floral, musical, or décor needs. We would be happy to coordinate these needs for you if you prefer. We recommend the following services: