Thank you for inquiring about The Club at Eaglebrooke banquet facilities. The following information will familiarize our members, guests, and party planners with club policies and procedures associated with private functions. The information in these guidelines is essential for the success of your function. Club rules prohibit outside food or beverage from being brought into The Club at Eaglebrooke for consumption other than specialty cakes.

Billing & Deposits:
A deposit in the amount of the room rental fee is due in order to guarantee space on a definite basis. For holiday parties a minimum deposit of $1000.00 is required. Deposits to guarantee the room space are non refundable. Any payments made before the event will be refunded up at the Club’s discretion. Thirty days before the event a deposit payment of 20% based on the final amount is due. The remaining charges are due before or at the conclusion of the event. Payments may be made in the form of cash, check, or credit card for all events.

Menu Requirements:
The Club at Eaglebrooke takes great pride in the products and services that are offered. All parties over 10 are required to select a set menu to ensure optimal service and quality of food preparation. Specific menus are due no later than 30 days before the event. All food & beverage consumed must be purchased from The Club at Eaglebrooke (with the exception of specialty cakes; a $1.00 per person service fee will apply on all cakes). Leftover food may not be removed from the Club property with the exception of the cakes brought in by the client. The Special Events Director and Chef may have more than one event in the club on any day. Service timing is critical to their planning procedures to enable everyone to have the great service and quality food for which Eaglebrooke is known. Please consider your menu times very carefully, for accuracy is important to the quality of the menu items that our Chef so carefully prepares. Please keep in mind that the Club will not guarantee food served past a 15 minute delay in food service time, as this type of delay jeopardizes the quality of your meal. The attached menus are simply a guideline of our culinary abilities. Our Chef would be happy to design a specific menu to meet your needs and will price it accordingly. Should you wish to offer your guests more than one meal option, a final meal count will be due 5 business days prior to the event date. Dietary substitutes will be prepared upon request, last minute requests will be handled to the best of the Chef’s ability.

Sales Tax and Service Charge:
All food and beverage is subject to a 21% service charge and 7% sales tax. All non food charges are subject to 7% sales tax.

Guarantee:
It is very important to give a final guarantee of guests no later than 5 business days prior to the event. A guarantee within the window of the 72 hours may be raised but not lowered. A guarantee raised more than 5% is subject to menu item availability and preparation time and may be substituted by the Chef.  There is also a service charge of 20% menu cost for the increased number within the 72 hour window. It is imperative to the preparation of your menu that accurate counts and service times be given. Your guaranteed (final) guest count or the number of guests that actually attend the event, whichever is greater, is the amount that will be billed. In the event that no final guarantee is received 5 days prior to the event, the last estimated count will be considered a final guarantee and charges will be incurred for that amount. Please remember that it is not the responsibility of the Club to contact you for the final count.

Outside Vendors:
Our Special Events Director would be happy to recommend outside vendors from our preferred list, which may be required for floral, musical, or décor needs. We would be happy to coordinate these needs for you if you prefer. We have recommendations for the following services:

Audio-Visual	Decorations	Entertainment	Florists
Ice Carvings	Photography	Valet Parking

The Club at Eaglebrooke does not assume any responsibility for the services provided by outside vendors. 

Decorations:
During certain times of the year, the Club is decorated with festive holiday decorations. Table decorations are the responsibility of the client. The Club has limited table items available for rental for your event. The hosts of the event are responsible for set the up and tear down of any table decorations and/or displays brought into The Club at Eaglebrooke at the end of the event. ITEMS MAY NOT BE ATTACHED TO WALLS OF THE CLUBHOUSE. WE DO NOT ALLOW NAILS, STAPLES, OR TAPE TO ATTACH ANY DISPAYS OR DECORATIONS.

Banquet Facilities:
Eaglebrooke members are exempt from space rental fees during regular Club operating hours. However, members are required to meet a food and beverage minimum equal to the room rental fees established for each room and are required to pay the additional fees for any event exceeding the four hour maximum. Members are not able to sponsor non-members.

Space Rental Fees	4 hours
Main Dining Room	$300.00
Private Dining Room	$200.00
Boardroom	$200.00
Ballroom (all three)	$600.00
Ballroom Section (1, 2, 3)	$250.00
**Each additional hour is a rate of $150.00 per hour**

Room Capacities (depending on requirements):
Main Dining Room	up to 80 guests
Private Dining Room	20 guests maximum
Boardroom	14 guests maximum
Ballroom (all three)	up to 264 guests
Ballroom (1 & 3)	up to 50 guests
Ballroom 2	up to 70 guests

Our space rental fees include:
White or Ivory linens
Set up/Tear down
Dance Floor

During the Christmas season there is a minimum spending requirement (excluding tax and service charge) when booking an event in the ballroom.

Day of the week:	Ballroom	Each Section
Sunday, Monday, Tuesday, Wednesday, and Thursday	$3,000.00	$1,000.00
Friday and Saturday	$6,000.00	$2,000.00

All banquet rooms are set according to specifications outlined on the banquet event order and as much in advance of the event start time as possible. Last minute set up changes may result in an additional set up fee of $100. Due to the high demand of our facilities, we cannot guarantee the use of a section if your guest count does not meet or exceeds the section requirements.

Advertising/Printing:
Any use of our Club name or logo in written material/programs or advertising requires our prior written approval. Our logo is available for your printed materials upon request and approval of the General Manager.

Pricing is not guaranteed until a signed contract is received at The Club at Eaglebrooke. Final contracts are due no later than 14 days prior to the event.

Our professional staff works hard to ensure elegant events in addition to the utmost in professionalism, courtesy, and flawless service. We look forward to working with you to create a memorable and successful event. Please contact Beth Primmer at (863)701-0101 ext.23 with any questions. Thank you for selecting The Club at Eaglebrooke.